Free wedding planner template
Free Wedding Planner Invoice Template
Invoice your wedding clients with pre-loaded line items for planning packages, venue scouting, design, and day-of coordination. Edit anything, preview, then save as PDF — all in your browser.
Invoice status
Your Business Name you@yourbusiness.com 123 Main St, Suite 100, New York, NY 10001
INVOICE
INV-001
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Full planning package | 1 | $5,000.00 | $5,000.00 |
| Venue scouting & selection | 1 | $750.00 | $750.00 |
| Design & styling consultation | 1 | $1,200.00 | $1,200.00 |
| Day-of coordination (10 hrs) | 1 | $1,500.00 | $1,500.00 |
Notes
Thank you for your business!
Wedding Planning Business Benchmarks
Key metrics
- Average rate: $1,500–$10,000/event; 10–20% of total wedding budget
- Common services: full planning, partial planning, day-of coordination, vendor management, design & styling
- Payment terms: 25% retainer to book; milestone payments; balance 30 days before wedding
Typical invoice line items
- planning package
- venue scouting
- vendor coordination
- design & styling
- day-of coordination
- travel & expenses
How to use this template
- Enter planning company name, lead planner, and contact details
- Specify wedding date, venue, and package selected
- Break down payments by milestone (retainer, design, final)
- Include travel, vendor meals, and any reimbursable expenses
- Reference the planning contract and cancellation policy
Frequently asked questions
Is this wedding planner invoice template free?
Yes. No sign-up, no watermark, no limits. Built for wedding planners, event coordinators, and bridal consultants.
What services are pre-loaded?
The template includes full planning package, venue scouting, design & styling, and day-of coordination. Customize for any service package.
How do I structure milestone payments?
Use separate line items for each milestone payment. Standard structure: 25% retainer to book, 50% at design completion, and 25% due 30 days before the wedding.
Should I include travel expenses?
Yes. Add travel, vendor meals, and any reimbursable expenses as separate line items. Attach receipts for transparency.
How do I handle the retainer?
Add the retainer as a separate line item and note the remaining balance. Reference the planning contract and cancellation policy in the invoice terms.